Invitation Röntgenveckan Exhibition

Röntgenveckan 2022

INFORMATION ABOUT THE EXHIBITION

In connection with Röntgenveckan’s annual conference, an exhibition is arranged with space for about 70 exhibitors where there is a unique opportunity to meet and demonstrate products for the conference participants. The target group for the conference is everyone who works in or is interested in radiology and it is one of Sweden’s largest medical meetings.

The X-ray week 2022 is held at the Swedish Exhibition & Gothia Towers in Gothenburg and the focus of the conference is the physical meeting, the exhibition is the hub of the conference and the conference rooms are directly adjacent to the exhibition.

The exhibition opens on Tuesday morning and closes on Friday after morning coffee. All coffee during the conference and a welcome mingling on Wednesday 14 September have been integrated into the exhibition to maximize the opportunity for exhibitors to meet the participants.

New for this year’s exhibition is that lunches are also served mingling in the exhibition.

Exhibitors have free access to the scientific program, subject to availability. For more info about the program continue here.

PRELIMINARY PLAN SKETCHES

The exhibition takes place in the H-hall and G1. The exhibition is the hub of the conference. The goal is to create an airy and spacious exhibition, walls are included in the packages to create uniformity and we have chosen a 1 meter partition between the places to make it airy, we want this to be taken into account when designing the stand.

Below are preliminary floor plans of how the exhibition can be designed depending on how many exhibitors and how much space will be relevant.

ASSEMBLY LOCATION

After placement of sponsors, the first-come, first-served principle of placement in the exhibition applies, we will distribute the places according to the date the registration is received. If you are a sponsor or exhibitor in 2021, you have the priority of being placed in 2022.

Floor plan and distribution of stands will be communicated in April 2022.

SPONSOR PACKAGE

We offer sponsorship at various levels for X-ray week 2022 and all sponsorship refers to support for the scientific program.

Main sponsor – SEK 160,000 excluding VAT

  • Opportunity to receive program time for a symposium *
  • Logo under the heading Main sponsor on the start page of the website with a link to your website
  • Opportunity to present the company before the conference with descriptive text, logo and link to the company’s website and contact information under a page “Meet our sponsors and exhibitors” which is linked directly from rontgenveckan.se.
  • Logo under the heading Main sponsor on ppt slide as a show in the plenary hall during breaks
  • Logo under the heading Main sponsor on roll up / electronic screen in the exhibition hall
  • 6 sqm (3x2m) exhibition space with the possibility to buy extra space
  • Priority to choose an exhibition space in consultation with any. other main sponsors
  • Invitation to a meeting with pre-information about the conference
  • Exposure with other sponsors in the meeting app.
  • 10 free exhibitor passes incl. lunches, coffee and a welcome mingle. As an exhibitor, you also have the opportunity to visit the congress, subject to availability.

*Main sponsors are offered to arrange one symposium per company that runs in parallel with other symposia during regular program time. All costs in addition to local and existing conference technology are paid for by the hosting company.

Sponsor – SEK 70,000 excluding VAT

  • Logo under the heading Sponsor on the start page of the conference website with a link to your website
  • Opportunity to present the company before the conference with descriptive text, logo, and link to the company’s website and contact information under a page “Meet our sponsors and exhibitors” which is linked directly from rontgenveckan.se.
  • Logo under the heading Sponsor on ppt slide which is displayed in the plenary hall during breaks
  • Logo under the heading Sponsor on roll up / electronic screen in the exhibition hall
  • Priority to choose the exhibition space after consultation with the main sponsors in consultation with ev. other sponsors
  • Exposure with other sponsors in the meeting’s app.
  • 3 free exhibitor passes incl. lunches, coffee and a welcome mingle. As an exhibitor, you also have the opportunity to visit the congress, subject to availability.

EXHIBITOR PACKAGE

SEK 4,600 / sq.m. Excl. VAT – exhibition Tuesday-Friday
Minimum area 2×2 meters

The package contains:

  • Opportunity to present the company before the conference with descriptive text, logo and link to the company’s website and contact information under a page “Meet our sponsors and exhibitors” which is linked directly from rontgenveckan.se.
  • Rear wall and 1 meter partition (white wooden wall)
  • 2 lamps (per 3m)
  • 1 standing table and a bar stool
  • Access to electricity (standard)
  • Wireless Internet
  • Graphite gray soft stand mat (available in the room)
  • 1 exhibitor pass (per 6 sqm area) incl. lunch, coffee and welcome mingle. As an exhibitor, you also have the opportunity to visit the congress, subject to availability.
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The picture shows a standard space SEK 4,600 / sqm (my area 2x2m). It includes a back wall and 1 meter stand separating wall, 2 spotlights (per 3m), graphite gray carpet, electricity, standing table, and bar stool. Contact Camilla Ek at Monterservice / Swedish Exhibition Center who will help you with your stand (info below).

ORDERING EXTRA MOUNTED FURNITURE AND EQUIPMENT

Do you need help with your stand?

Do you have questions about what is included in your stand package, electrical outlets, lighting or what the walls look like? You might be thinking about designing walls, a screen. Or how do I send packages to my booth.

Above questions and much more regarding your stand, stand equipment, technology, Camilla Ek at Svenska Mässan Monterservice can help you with.

Tel: 031-708 81 31
Email: camilla.ek@gothiatowers.com

Feel free to look at our webshop for more interior design for your stand. You can find it here >>

The last date for ordering before the increased fee is 16 August 2022. 

PRACTICAL INFORMATION

Practical information such as how and when to send material to the Swedish Exhibition Center will be published here in the spring of 2022.

EXHIBITOR PASS

Exhibitor package standard with additional image / logo as background. Order this and much more via “Extra Stand Furniture and Equipment” below.

Larger stands are allocated free exhibitor passes according to size (12 sqm gives 2 passes, 18 sqm gives 3 passes, etc.). Additional exhibitor passes for staff belonging to the company cost SEK 1,900 / pass, a maximum of 2 staff per 2 sqm.

Vid anmälan av pass efter den XX är priset 2.200:-/pass. Endagsbrickor (i mån av plats) kan endast bokas på plats, pris 1200:-/dag.

When registering a passport after the XX, the price is SEK 2,200 / pass. One-day trays (subject to availability) can only be booked on-site, price SEK 1200 / day.

EVENING ARRANGEMENTS

Information coming soon.

EXHIBITOR INSURANCE

Exhibitor insurance SEK 1450 covers damages in accordance with current insurance terms and is mandatory.

Swedish Exhibition Center, which arranges the exhibition together with Sweden Meetx, has together with IF, an insurance company, developed the market’s most advantageous and simplest liability insurance for exhibitors.

If you have your own liability insurance, we ask you to send proof of this and its contents to camilla.ek@gothiatowers.com

The exhibitor insurance is invoiced in connection with an invoice 4 months before the first day of the fair.

Insurance terms can be found here

SAFETY AND TECHNICAL PROVISIONS

CANCELLATION TERMS

In the event of cancellation of the Stand or Sponsor Package, the Exhibitor / Sponsor shall pay:
a) 10% of the value for the Stand in accordance with the Order for cancellation takes place no later than 12 months before the first day of the Fair; or
b) 50% of the value for Monterplats according to the Order and the basic fee for Monterplats if cancellation takes place later than 12 months but earlier than 9 months before the first day of the Fair; or
c) 100% of the value for Monterplats according to the Order and the basic fee for Monterplats if cancellation takes place later than 9 months before the first day of the Fair.

PAYMENT TERMS

Sweden Meetx AB handles exhibition and sponsorship for X-ray week 2022 on behalf of the Swedish Association of X-ray Nurses and the Swedish Association for Medical Radiology.

An invoice for 10% of the package will be sent after Sweden Meetx has received a contract via the electronic notification. The remaining amount and exhibitor insurance are invoiced 4 months before the first day of the fair. Payment must be received by Sweden Meetx before the conference begins. If payment is not received on time, we reserve the right to sell the exhibition space to another company / organization. Payment terms are 30 days.

For orders placed after 1 May 2022, the sqm price is increased by SEK 300.

All prices are stated in SEK and excl. 25% VAT.

Foreign invoice recipient

Services provided in accordance with the Agreement may, if the Exhibitor is established outside Sweden, be considered to be traded in the country in which the Exhibitor is registered and covered by the so-called reverse charge. If the Exhibitor is established within the EU, a valid VAT number must be sent to the Supplier in order for the Exhibitor to receive an invoice without Swedish VAT.

Please contact Sweden Meetx for an invoice without Swedish VAT rontgen-utstallning@meetx.se

PROCESSING OF PERSONAL DATA

We care about protecting your privacy. The information we ask you for in the registration is information we need to be able to carry out the exhibition, logistics, login, payments, etc. in the correct way. We will provide relevant information to our partners (travel agency / hotel / facility and industry) for the same purpose. Neither we nor our partners will share any information with third parties. We may keep your name and email address for future arrangements, but you are always free to decline any invitations.

We may not register your information without your approval, by you confirm and click in the box “I have read and approve the privacy policy” in our registration forms, you agree that we store your information in accordance with the privacy policy.

Sweden Meetx AB and the organizer Röntgenveckan are jointly responsible for the processing of your personal data.

Read more about the privacy policy for the exhibition here >>

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